AI usage policy

Introduction

At Roq, we are committed to responsible and ethical use of artificial intelligence (AI). This policy outlines our approach to ensuring AI is used transparently, securely, and in compliance with legal and industry standards.

AI and Data Privacy

All AI used at Roq complies with data protection regulations, including the Data Protection Act 2018 and GDPR. We ensure that data integrity, security, and confidentiality are maintained to protect sensitive and personal information.

Where AI is used, we take steps to prevent the exposure of confidential information. No personally identifiable or commercially sensitive data is entered into external AI tools without explicit prior approval. Inputs to AI tools are sanitised to remove identifiable data where applicable.

Accuracy and review of AI outputs

AI-generated outputs are subject to human review and refinement. Any AI-derived content, including source code snippets, is reviewed, edited, and tested to meet Roq’s quality and compliance standards before implementation.

Ethical use of AI

Roq upholds a commitment to fairness, inclusivity, and human rights in AI use. We proactively assess AI tools for potential bias and implement controls to mitigate risks. AI tools undergo regular reviews to ensure they align with evolving best practices and legal protections.

Responsible deployment

All employees are trained to use AI responsibly. We ensure that AI deployment follows internal policies and external regulations, particularly regarding the handling of confidential and personal information.

Contact

For questions about Roq’s AI usage policy, please contact us via ask@roq.co.uk.

This policy ensures that AI is utilised securely and ethically in line with Roq’s commitment to data protection, fairness, and regulatory compliance.